Equipment & Resources

Studios can track two related but different things, and it's worth keeping them apart.

Resources

Rooms, equipment, and crew can be modeled as pooled resources with a fixed quantity. When a booking is confirmed, Peasier automatically reserves the resources it needs and checks for conflicts — if a resource is exhausted, the booking is hard-blocked rather than silently double-booked. See Booking & Scheduling.

Individually tracked inventory

Specific physical items — this exact camera body, this exact lens — can be tracked one by one instead of as a pool. Each item carries its own brand, model, serial number, purchase date and price, current location, and condition (new, good, fair, poor, or damaged), plus a live status: available, in use, in maintenance, retired, or lost. From an item's page, staff can check it out, check it in, transfer it between branches, assign it to a specific booking, or change its status — with a full history of who checked it out and when, and a maintenance log recording service dates, who performed the work, and what it cost.

Double-booking an individually tracked item only produces a warning, not a hard block — unlike pooled resources, staff judgment matters more than an automated rule for a single physical object.

Onboarding a studio's existing gear doesn't mean typing it all in by hand — owners and admins can bulk-import a spreadsheet of equipment in one go.

What the reports actually tell you

Five reports, visible to owners and admins, turn a pile of tracked gear into decisions:

• Distribution — how many items sit at each branch, broken down by status, so you can see gear that's idle at one location while another is short.
• Lost — every item currently marked lost, with its last known location and who had it last, so there's an actual trail to chase.
• Replacement candidates — items whose repair costs have crept past a set share of what they originally cost, or that have simply gotten old — the gear that's quietly costing you more to keep than to replace.
• Utilization — how often each item actually goes out and for how long, so you can see what's earning its keep and what's gathering dust.
• Value — the total worth of your active equipment, broken down by category, condition, and branch, useful for insurance and for knowing what you've actually got tied up in gear.

These reports are for viewing on screen today — there's no CSV export button on them yet, unlike payouts, which does have one.